How do I put someone on payroll?

Employment at the Research Foundation (RF) begins with the recruitment process and findividuals becoming familiar with the policies that the RF follows to fulfill its obligation as a federal contractor. The process requires the RF to abide by Presidential Executive Order 11246 which prohibits job discrimination and requires affirmative action (see the Recruitment section under Human Resources for more information).

Individuals need to understand the responsibilities as a Project Investigator or project staff memeber in regard to the hiring process. The first step in the hiring process is the paperwork. The request to recruit form should be completed by the Project Investigator indicating whether or not the hire is subject to a search waiver due to the reasons listed on the form. The employee must fill out the RF employment application form, which is easily accessible from the web site, as are the rest of the forms. The employee assignment form has all the fields necessary to enter employee information, salary and charging data into the Oracle HR database. The forms must be completely typed, printed out and signed before we will accept it for processing.

The RF has a document imaging system that has replaced paper files and as such, typed material is much more compatible with the system then handwritten material. Tax forms (Fed W-4 and State IT-2104) and the personnel information form must be filled out at the same time the rest of the assignment paperwork is completed. The prospective employee has to come to the RF HR office in Bishop Hall and complete an I-9 verifying employment eligibility in the U.S. This must be done within 3 business days after the start date, by law. If the employee or staff member responsible does not have access to the internet, they can come to the RF HR office and type them in, print them out and bring them to the project director for signature. Forms can be e-mailed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it  as well. For additional assistance please contact Barbara Bardak or Stephanie Gruarin at 716-878-4046.