Most sponsors require some kind of technical, progress or performance reporting. These reports, which can be required as often as monthly or as infrequently as annually, allow the funding agency to determine the extent to which the project deliverables have been (or are being) met.  Usually the reporting requirements are provided by the sponsoring agency when the award is made, and to the extent possible these reporting requirements are detailed in the award abstract when the award is established in Oracle applications.  However, as Principal Investigator, it is your responsibility to be aware of the due dates of programmatic reports and to submit them in a timely manner.  The format of the report will vary by funding agency, so follow the instructions provided in the grant award documentation. 

Sponsors take deadlines very seriously and late submissions or failure to submit the reports can jeopardize current and future funding from the agency to the College.  It can also delay payment which has a negative effect on the institution’s overall cash position.

The Research Foundation does not have to approve programmatic reports prior to submitting them to the funding agency unless they contain expenditure information.  The RF Grants Management Department is responsible for preparing and submitting all financial reports, and for reviewing the financial expenditure section of any programmatic reports.  As the Research Foundation is the office of record, PI’s must provide the RF with copies of all programmatic reports that are submitted to the sponsor.