Buffalo State College, Office of Sponsored Programs
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Submitting a Proposal

The Pre-award and Contracts office is where you begin the proposal submission process.  Assistance is available in finding funding sources, proposal preparation and submission, and negotiation and acceptance of an award.  Meeting with a member of the pre-award staff is recommended when beginning to search for funding sources.  A proposal process flow-chart (see below) has been created to help you understand the steps involved in proposal preparation, including completion of the "routing sheet".  The Pre-award office is the responsible party for all electronic transmissions of proposals.

If you are offered an award, Carol Darstein will be your contact person for negotiation and acceptance of an award.  Only the Research Foundation office can obtain the approvals and signatures necessary for acceptance of an award – all grants/contracts are awarded to the Research Foundation of SUNY on behalf of Buffalo State; they are not awarded to the individual faculty member.

Business Applications

We provide an infrastructure that facilitates streamlined processing of business records and requests. This web site serves as the gateway for this initiative. Our goal is to provide Buffalo State with the tools and administrative services necessary to foster grant-sponsored activity within our campus community. Here you will find electronic forms to facilitate your requests, along with links to the Research Foundation Central Office's business applications (login required).

Managing My Grant

The Principal Investigator (PI) is responsible for the overall management of an award through the life cycle of the sponsored project.  It is the PI’s  job to insure that the deliverables outlined in the Scope of Work of the proposal are completed on time and within the project budget.  The PI will also

While this all might seem a bit daunting to even the most seasoned PI, rest assured that the Research Foundation, which has overall fiduciary responsibility for all externally funded projects on campus,  is available to provide you with information and assistance.  The Grants Management, Purchasing Services, and Human Resources departments are all available to help to navigate through all of the administrative details of an award and thereby help to insure compliance with the contractual, regulatory and statutory provisions on the grant or contract.

Employment

Regular employees and student employees of the Research Foundation (RF) have paperwork to complete when hired. Prior to employment a background check may be required when a position is accepted. When employment begins, the RF must verify eligibility for employment in the United States, using an I-9 form. Employees must prove eligibility by presenting acceptable documentation such as a drivers license and social security card. On-campus employees may complete the I-9 at the RF Human Resources (HR) office in Bishop Hall B-14. Off-campus employees will be able to fill out the form and have it verified by the off- campus office of the sponsored program where they are working. Once hired on to a sponsored program of the Research Foundation, the sponsored program Principal Investigator (PI) or staff will be completing an Employee Assignment Form. Additionally, the employee will need to complete federal and state tax forms, an Employment Application, and a form that provides the HR office with contact information and an emergency contact.

If employed in a regular, non-student assignment for .5 FTE (half time) or more, the employee may be benefits eligible and will accrue leave. The RF salaried payroll and hourly payroll are scheduled on a biweekly basis on Fridays. Regardless of employment status employees are responsible to submit an attendance report on a biweekly or monthly basis.

As an RF employee it is your responsibility to adhere to the policies of the RF as well as the policies and procedures of the sponsored program in which you are working. The RF Human Resources staff is ready to assist with all employment related needs.

Call for Submissions: The 15th annual Faculty and Staff Research and Creativity Fall Forum PDF Print E-mail

The 15th annual Faculty and Staff Research and Creativity Fall Forum will be held on Thursday, October 30, 2014.

The goal of this forum is to develop, encourage, and support Buffalo State faculty and staff research and creativity, and to make collaborative research endeavors and grantsmanship more accessible. This is an excellent opportunity to network with other Buffalo State faculty and staff and to identify common scholarly and creative interests you may have.

All faculty and staff are invited to organize an exhibit to present current research, creative activity, or other scholarship. Individual, departmental, or group exhibits are welcome.

The academic year 2014-2015  has been declared as the Year of the Innovator. The Year of the Innovator recognizes the collaborative spirit and creative mindset that is valued here at Buffalo State. Hosted by the School of The Professions, the year will focus on innovative achievements across campus in multiple academic disciplines. If your submission relates to or supports this theme, please include it in the box on the submission form so we may highlight it in the program.

Note: This year the Fall Forum will be held in the beautifully renovated Houston Gym. There will be a limited number of electrical outlets, tables and chairs available as this is a smaller venue. Display space per individual submission is limited to one 5 ft table OR one or two easels.

To participate, please complete the online form. Titles and abstracts/descriptions are to be submitted electronically by Friday, September 26, 2014.

Last Updated on Monday, 25 August 2014 08:47
 
Call for Submissions: The 15th annual Faculty and Staff Research and Creativity Fall Forum PDF Print E-mail

The 15th annual Faculty and Staff Research and Creativity Fall Forum will be held on Thursday, October 30, 2014.

The goal of this forum is to develop, encourage, and support Buffalo State faculty and staff research and creativity, and to make collaborative research endeavors and grantsmanship more accessible. This is an excellent opportunity to network with other Buffalo State faculty and staff and to identify common scholarly and creative interests you may have.

All faculty and staff are invited to organize an exhibit to present current research, creative activity, or other scholarship. Individual, departmental, or group exhibits are welcome.

Note: This year the Fall Forum will be held in the beautifully renovated Houston Gym. There will be a limited number of electrical outlets, tables and chairs available as this is a smaller venue. Display space per individual submission is limited to one 5 ft table OR one or two easels.

To participate, please complete the online form. Titles and abstracts/descriptions are to be submitted electronically by Friday, September 26, 2014.

 
RF Oracle Upgrade GO LIVE Successful PDF Print E-mail

The RF Oracle Upgrade and  Go Live has been successful!

For several weeks we have communicated to you the anticipated upgrade to the RF business system Oracle R12.

After many months of hard work, testing and early deadlines for transaction processing we are happy to call the upgrade a success. GO LIVE took place, May 5, 2014.

Principal Investigators (PI's) and anyone who previously had access to PIAI and QuickView can now access their award financials using the new Report Center PI Dashboard using their previous login credentials. (PIAI and QuickView have been discontinued and are no longer available).

Self-paced aids have been developed to provide guidance about accessing and navigating within the PI Dashboard and RF AIR. These tools are available on the RF Central website. Select the title of the item to access the link and display.

PI Dashboard Quick Start Guide

RF AIR Quick Start Guide (RF Activity Interface Dashboard)

RF Report Center: PI Dashboard Video recorded 9-21-13 (9:14 minutes)

RF Report Center: RF Activities Interface Reporting (RF AIR) recorded 9-23-2013 (13:30minutes)

If you have specific questions or would like to schedule individual training, please contact Lisa Gatti ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )

If you did not have access to PIAI or Quick View previously but would like access to the new reporting dashboards, please complete the access request form found on the SPO website at RF Dashboard Access Request Form (docx) and submit to the SPO Office BISH- 17, Attn: Peter.

Last Updated on Friday, 25 July 2014 08:23